How to reduce food and beverage costs at your European wedding
Planning a wedding in Europe is like stepping into a fairy tale. The stunning venues, rich history, and incredible food and drink make for an unforgettable celebration. But let’s be real, the costs can quickly spiral out of control, especially when it comes to feeding and entertaining your guests. Don’t worry, though, we’ve got your back! With a bit of savvy planning and some insider tips, you can reduce your food and beverage costs without sacrificing quality or style. Here’s how you can have your dream European wedding and keep your budget in check.
Sun, 23 Mar 2025
One of the most effective ways to slash your wedding catering costs is to pick an off-peak season or hold your wedding on a weekday. In Europe, the peak wedding season typically runs from late spring through early autumn, with June, July, and August being the most popular—and expensive—months to get married. Venues and caterers often charge a premium during these months due to high demand. Opting for a wedding in the quieter months, such as October through April, can lead to significant savings. Not only are the prices lower, but you might also find that vendors are more available and willing to offer discounts or extra services to secure your booking.
Reducing food and beverage costs at a European wedding can be challenging, but with smart planning, you can save money without compromising quality. Here are some strategies:
1. Choose a Budget-Friendly Catering Option
Buffet or Family-Style Dining – This reduces labor costs compared to plated meals.
Local & Seasonal Ingredients – Opt for regional and in-season food, which is often cheaper and fresher.
Limit the Courses – Stick to 2-3 courses instead of a full 5-course meal.
Food Trucks or Casual Dining – Consider food trucks, BBQ, or grazing tables instead of traditional catering.
2. Be Strategic with the Venue
All-Inclusive Venues – Some venues offer catering in-house, which can be more affordable than hiring external caterers.
BYO Catering Venues – Find a venue that allows external catering, giving you flexibility to choose a more affordable option.
3. Cut Down on Alcohol Costs
Limit the Open Bar – Offer wine, beer, and a couple of signature cocktails instead of a full bar.
Buy in Bulk – Purchase alcohol from wholesalers or duty-free shops.
Self-Serve Stations – Instead of hiring bartenders, set up a DIY cocktail station or wine bar.
4. Opt for a Daytime or Weekday Wedding
Brunch or Lunch Reception – These meals are typically cheaper than a full dinner.
Weekday Weddings – Catering costs may be lower on non-peak days.
5. Reduce Waste & Overordering
Accurate Guest Count – Give caterers an exact number to avoid over-ordering.
Smaller Portions – European portions tend to be smaller, so tailor portion sizes accordingly.
6. Go for Local & House Wines
In many European countries, house wines from local vineyards are excellent and far more affordable than premium labels.
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