Here’s your go-to guide to planning the ultimate destination wedding
Wedding specialist Roxie Bahrami offers practical advice to ensure your big day is seamless and spectacular.For Indian couples, destination weddings are becoming a way to combine the grandeur of traditional celebrations with a unique travel experience.
Thu, 27 Feb 2025
A destination wedding is the perfect way to celebrate your love in an unforgettable location. Whether it’s a beachfront ceremony, a royal palace wedding, or a romantic European escape, planning a wedding away from home requires careful organization. Here’s your step-by-step guide to making your dream destination wedding a reality.
Step 1: Choose the Perfect Destination
Your wedding location sets the tone for your big day. Consider these factors:
Weather & Season: Ensure your chosen destination has ideal weather conditions during your wedding dates.
Accessibility: Pick a place that’s convenient for most guests in terms of travel, visas, and transportation.
Budget: Some destinations are more affordable than others. Compare costs for accommodations, food, and local vendors.
Legal Requirements: Some countries require residency or special permits for weddings. Research the legalities well in advance.
Popular Destination Wedding Locations:
Beach Weddings: Maldives, Bali, Goa, Thailand
Royal & Heritage Weddings: Jaipur, Udaipur, Tuscany, Santorini
Adventure Weddings: Iceland, New Zealand, Switzerland
Urban Glam Weddings: Dubai, Paris, New York
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Step 2: Set a Realistic Budget
A destination wedding may seem expensive, but with smart planning, you can keep costs under control. Key expenses include:
Venue booking & décor
Travel & accommodation for you and key guests
Vendor costs (photographers, caterers, entertainment)
Marriage license and paperwork
Wedding attire, hair, and makeup
Money-Saving Tips:
Choose an off-season date to get discounts.
Look for all-inclusive wedding packages at resorts.
Keep the guest list small and intimate.
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Step 3: Hire a Wedding Planner
Planning a wedding remotely can be challenging. Hiring a local wedding planner can help manage logistics like:
Finding reliable vendors
Handling permits and legal paperwork
Coordinating guest accommodations and transportation
Managing décor, food, and photography
If a full-time planner isn’t in your budget, consider hiring a day-of coordinator for smooth execution.
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Step 4: Book the Venue & Vendors in Advance
Once you finalize the location, book your wedding venue at least 8–12 months in advance. Consider:
Resorts & Private Villas: Best for all-inclusive packages.
Outdoor Venues: Ensure backup options for bad weather.
Historical & Unique Spaces: Castles, palaces, vineyards, or mountain lodges for a unique experience.
Vendors to Secure Early:
Photographer & videographer
Hair & makeup artist
Caterers & cake designers
Florist & decorators
DJ/band/live entertainment
Check online reviews and ask for references before finalizing vendors.
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Step 5: Plan Guest Accommodations & Travel
Since guests will be traveling, make their experience stress-free by:
Blocking hotel rooms at different price ranges.
Providing detailed travel guides (flights, transport, visa requirements).
Organizing airport pickups and local transport.
Offering wedding itinerary & welcome kits with maps and essentials.
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Step 6: Send Invitations Early
Destination weddings require guests to plan ahead. Send:
Save the Dates: 6–12 months before the wedding.
Formal Invitations: 3–4 months in advance.
Wedding Website: Share all details like schedules, travel info, dress codes, and FAQs.
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Step 7: Plan Pre-Wedding & Post-Wedding Events
Make the most of the destination with extra events like:
Welcome Party – A casual get-together to greet guests.
Local Experiences – Organize sightseeing, wine tasting, or cultural tours.
Post-Wedding Brunch – Thank your guests before they depart.
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Step 8: Pack Smart & Prepare for Emergencies
Pack wedding attire in a carry-on to avoid loss.
Bring extra accessories & outfits in case of delays or mishaps.
Prepare a wedding emergency kit (sewing kit, safety pins, pain relievers, etc.).
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Final Thoughts
A destination wedding is an incredible experience that blends love, travel, and celebration. With early planning, smart budgeting, and the right vendors, you can create the wedding of your dreams in a stunning location.
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